Separate proofs from final exports
Use the correct resolution and processing stage for the client action. A proofing set should not be mistaken for the final delivered archive.
Client gallery upload
Upload Photos to a Client Gallery Without Losing the Workflow
Prepare exports, upload photos to a GalleryDock client gallery, organize the client view, and verify selections, feedback, and downloads before sharing.
- Upload only client-ready files
- Organize the gallery before sharing
- Verify selections, comments, and downloads
Quick answer
Uploading photos to a client gallery is the bridge between export and the client experience. A useful workflow starts with the correct files, keeps the assignment organized, checks how the gallery looks on the client side, and only then shares access. GalleryDock keeps favorites, comments, and released downloads connected to the uploaded photographs.
Prepare before uploading
A clean client gallery begins in the export folder
The upload cannot correct an unclear file set. Before moving anything into the gallery, decide whether the client is reviewing proofs, approving finals, or receiving completed downloads.
Remove duplicates and internal tests
Check near-identical exports, color tests, watermarked drafts, and obsolete revisions before they reach the gallery.
Keep filenames stable
Consistent filenames help when the client selects a frame and you need to find the matching original in your production workflow.
Confirm the assignment and audience
Upload to the correct project and make sure every image is approved for the people who will receive the link.
Upload with a purpose
Build the gallery around the next client decision
A good gallery is not a dump of exports. It helps the client understand the project and complete the next step with fewer questions.
01
Create or open the matching client gallery
Use a recognizable gallery title and keep the project separate from other assignments or delivery stages.
02
Upload the verified image set
Let the upload finish and check that the expected number of files appears before organizing the client view.
03
Arrange the viewing sequence
Group images by story, location, team, look, or another client-friendly structure rather than relying on export order alone.
04
Configure and test the client actions
Confirm favorites, comments, password access, and downloads according to whether the client should review, approve, or receive files.
Quality control
Review the gallery from the client's side
The dashboard shows the photographer's setup. The client link proves whether that setup produces the experience you intended.
Open the shared view
Use the same link the client will receive and check that no owner-only assumption is hiding a missing title, image, or instruction.
Check desktop and mobile
Make sure covers, image crops, gallery order, and actions remain understandable on both a larger screen and a phone.
Test the requested action
Mark a favorite, inspect a comment path, or verify a download depending on the purpose of this gallery.
Send only after the review passes
A short pre-send check is easier than explaining a broken link or recalling an incorrect client delivery.
Comparison
Treat upload destinations according to their real job
Storage, transfer, proofing, and client delivery overlap, but they are not identical. Choose the destination based on what the client must do after upload.
| Approach | Best for | Tradeoff |
|---|---|---|
| A few low-resolution references | Attachment limits and no organized review space | |
| Transfer service | Moving a known file package | Little support for selection or image-level feedback |
| Cloud folder | Shared storage and team file access | Clients navigate folders instead of a curated gallery |
| Social gallery or message thread | Informal previews | Quality, privacy, and final decisions become harder to track |
| GalleryDock client gallery | A prepared review, selection, or delivery experience | Requires file and gallery quality control before sharing |
Portrait proofs
Upload the focused set the client may choose from, then use favorites to return a reliable shortlist for retouching.
Corporate headshots
Organize employees or departments so the marketing contact can locate and approve the relevant portraits without decoding filenames.
Final event delivery
Upload the completed event collection, verify the mobile gallery, and release downloads only after the final set is confirmed.
Frequently asked questions
Questions about this workflow
How do I upload photos to a client gallery?
Prepare the correct exports, open the matching GalleryDock project, upload the files, organize the client view, configure the required actions, and test the shared link before sending it.
Should I upload proofs or final images?
Upload the file type that matches the client's next action. Use proofs for selection and approval; use completed exports when the gallery is intended for final delivery.
Can clients select photos after upload?
Yes. A GalleryDock proofing workflow can let clients mark favorites and keep their selection tied to the uploaded photographs.
Can clients leave feedback on individual images?
Gallery feedback can remain connected to the relevant image, which is clearer than collecting mixed notes through email or messaging apps.
When should downloads be enabled?
Enable downloads when the files are approved for release under the package and stage of the assignment. Review settings from the client side first.
What should I check before sending the gallery?
Check the image set, order, title, access, password, favorites, comments, downloads, desktop view, mobile view, and the instruction in your client message.
Related resources
Turn the upload into a client linkSet access and verify the complete client experience before sharing the gallery.Build the proofing processConnect the uploaded proofs to instructions, favorites, comments, approval, and delivery.Prepare controlled downloadsRelease final files without separating the download from the gallery experience.Deliver a large collectionMove full-resolution image sets without splitting the handoff across email attachments.
Pricing
Start free and upgrade when you need more.
Free
Free forever
0 EUR
EUR 0 per month
Perfect for sharing your first galleries professionally.
- 3 galleries
- 1 GB storage
- Photos & videos
- Image upload: 50 MB
- Video upload: 750 MB
- Your own shop for digital sales
- Sell print products in your shop
- 15% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
Start free, no credit card required
Base
Monthly
19 EUR
EUR 228 billed yearly. plus VAT
Ideal for photographers who regularly deliver client galleries.
- Unlimited galleries
- 200 GB storage
- Photos & videos
- Image upload: 100 MB
- Video upload: 15 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 10% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
Pro
Monthly
29 EUR
EUR 348 billed yearly. plus VAT
For photographers managing many projects, videos and growing storage.
- Unlimited galleries
- 1 TB storage
- Photos & videos
- Image upload: 100 MB
- Video upload: 30 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 5% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
Upload once, then check the gallery as a client
Create a free GalleryDock account and turn the exported image set into a clear review or delivery experience.
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