Use approved exports
Compare filenames and export dates with the final production list and remove drafts or superseded retouches.
Final delivery quality control
Final Photo Gallery Delivery Checklist
Use a final photo gallery delivery checklist to verify files, presentation, download quality, access, and client instructions before sending.
- Verify final files and completeness
- Test presentation and download quality
- Match the delivery email to real settings
Quick answer
Before delivering a final photo gallery, verify that every file is the approved version, the image set is complete, previews and watermarks match the delivery stage, downloads use the promised quality, and the client message matches the actual gallery settings. Finish with a representative desktop and mobile test so the link you send behaves like the experience you promised.
File gate
Confirm the delivered image set
Start with the files themselves before judging the presentation around them.
Check completeness
Confirm expected scenes, people, groups, and agreed deliverables rather than relying on a total count alone.
Inspect representative files
Open images from the beginning, middle, and end at useful zoom to catch export or color problems.
Protect the archive
Keep master files and backups separate; the client gallery is the delivery surface, not the only archive.
Experience gate
Test what the client can actually do
The owner dashboard is not enough evidence. Use the same access path and controls the recipient receives.
01
Open the shared link
Use a signed-out browser session and verify the intended access requirements.
02
Check desktop and mobile
Review navigation, covers, ordering, names, profile details, and important text at both widths.
03
Test a download
Download a representative image and verify file type, dimensions, quality, filename, and readability.
04
Verify restrictions
Confirm that watermarks, preview behavior, and download permissions match the contracted stage.
Handoff gate
Make the message match the gallery
A polished gallery still creates support work when the delivery email promises controls or files that are not available.
Name what is included
State whether the gallery contains final files, previews, multiple resolutions, or another defined package.
Explain access
Provide the correct link and only the password or access instructions that the client truly needs.
Explain downloads
Tell the client where to download and which quality to choose without promising unavailable formats.
Give one support path
Name the contact and the information to send if access or download behavior differs from the instructions.
Comparison
Final checks before photo delivery
Each check protects a different part of the client handoff.
| Approach | Best for | Tradeoff |
|---|---|---|
| Filename and version check | Preventing draft delivery | Does not prove the client experience |
| Visual gallery review | Presentation and completeness | Does not prove downloaded file quality |
| Representative download | Testing the real delivered file | Must cover more than one unusual file when risk is higher |
| Mobile review | Common recipient behavior | Should complement, not replace, desktop review |
| Email-to-settings comparison | Preventing contradictory instructions | Requires a final check after any setting change |
Wedding delivery
Check the complete story, key family photographs, download quality, and couple access before sending.
Commercial project
Verify approved versions, usage-ready filenames, stakeholders, and the promised resolution.
Portrait collection
Confirm every purchased or approved image has the correct final retouch and download setting.
Frequently asked questions
Questions about this workflow
What should I check before delivering a photo gallery?
Check approved versions, completeness, presentation, access, watermarks, download settings, a real test download, and the accuracy of the client message.
Should I test the gallery while signed out?
Yes. A signed-out or private browser session is closer to the recipient path and can reveal access differences hidden in the owner view.
Do I need to download every photo?
Not always. Test representative files across the set and expand the sample when formats, resolutions, or unusual exports differ.
Should final photos have watermarks?
That depends on the agreed delivery. The checklist requires the visible state to match the contract and the wording sent to the client.
Is the gallery my backup?
No. Maintain a separate production archive and backup policy for masters and delivered files.
When is the gallery ready to send?
It is ready when the files, client view, downloads, access, and message all agree and the representative tests pass.
Related resources
Write the delivery emailMatch the link, access, downloads, and next step to the verified gallery.Revoke download accessUse a controlled response if download permission was enabled by mistake.Plan client downloadsUnderstand how presentation and controlled file delivery work together.Send photos professionallyConnect the final quality gate to a complete client handoff.
Pricing
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- 3 galleries
- 1 GB storage
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- Image upload: 50 MB
- Video upload: 750 MB
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- Sell print products in your shop
- 15% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
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Ideal for photographers who regularly deliver client galleries.
- Unlimited galleries
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- Photos & videos
- Image upload: 100 MB
- Video upload: 15 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 10% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
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EUR 348 billed yearly. plus VAT
For photographers managing many projects, videos and growing storage.
- Unlimited galleries
- 1 TB storage
- Photos & videos
- Image upload: 100 MB
- Video upload: 30 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 5% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
Deliver the gallery you verified
Prepare the final project in GalleryDock, test the real client path, and send only after files, settings, and instructions agree.
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