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Your proof gallery is ready. Please review the photographs and mark the [number] images included in your package as favorites.
Client selection message
Client Photo Selection Instructions Template
Use a clear client photo-selection message covering favorites, selection limits, comments, confirmation, deadlines, and next steps.
- State the exact selection task and limit
- Explain favorites, comments, and confirmation
- Set a deadline and the next production step
Quick answer
A useful client photo selection message explains five things before the client opens the gallery: what they are choosing, how many images they may select, how to mark favorites or leave comments, when the selection is due, and what happens after confirmation. Adapt the template to the assignment and package instead of asking clients to infer the workflow from gallery icons alone.
Copy-and-adapt template
Give the client one complete instruction
Replace the brackets with your real package, date, and next step. Remove any sentence that does not match your process.
How to select
Open the private link, use the favorite control on each chosen image, and check your final count before confirming the list.
Questions and notes
Leave image-specific questions or agreed retouching requests in the comment field so the note stays connected to the correct file.
Deadline and next step
Please complete and confirm your selection by [date]. After confirmation, I will begin [retouching, album design, or final preparation].
Customize before sending
Match the message to the actual package
A template saves time only when its promises match the contract, gallery settings, and production workflow.
01
Name the decision
Say whether the client is choosing retouched finals, album candidates, print images, or another clearly defined set.
02
Insert the real limit
Use the package quantity or explain honestly when no fixed limit applies. Do not hide extra-image pricing inside vague wording.
03
Match the gallery controls
Only instruct clients to use favorites, comments, downloads, or confirmation when those actions are actually available in the project.
04
Set a realistic deadline
Connect the due date to the production schedule and explain how a delayed selection affects the next step.
Prevent follow-up
Answer the questions clients usually ask
A few precise sentences prevent screenshots, duplicate lists, and uncertainty about whether the choice is final.
Can the selection change later?
State whether confirmation locks the list and how the client should contact you if a genuine correction is needed.
Where do retouching notes go?
Tell clients to leave agreed image-specific notes in comments rather than sending a separate unlabeled message.
What happens with extra choices?
Explain the agreed extra-image process or ask the client to reduce the list before production begins.
When will finals arrive?
Describe the next step and timing only according to your actual contract and workload.
Comparison
Ways to collect a client selection
A gallery-based instruction reduces ambiguity because the action and the image remain connected.
| Approach | Best for | Tradeoff |
|---|---|---|
| Filename list by email | Very small selections | Typing errors and separate context |
| Screenshots in chat | One quick clarification | Hard to reconcile at production scale |
| Shared spreadsheet | Structured external approvals | Clients switch between images and rows |
| Gallery with no instructions | Experienced repeat clients | The next step and limit may remain unclear |
| Gallery plus clear message | Professional repeatable selection | The template must be customized for each package |
Portrait package selection
The client marks the exact number of included portraits and attaches agreed cleanup notes to individual frames.
Commercial stakeholder review
The contact person receives a deadline, decision rule, and one place for image-specific comments.
Wedding album shortlist
The couple knows whether they are choosing broad favorites or a final album-ready set and what happens after confirmation.
Frequently asked questions
Questions about this workflow
What should client photo selection instructions include?
State the selection purpose, quantity, controls to use, comment rules, deadline, confirmation behavior, and next production step.
Can I copy this template exactly?
Use it as a structure, but replace every package, timing, pricing, and workflow detail with your actual agreement.
Should clients use favorites or comments?
Use favorites for the selection itself and comments for questions or agreed image-specific notes when those features are enabled.
Should I give clients a selection deadline?
A clear realistic deadline helps protect the production schedule. Explain any consequence according to your contract rather than inventing a penalty.
Does GalleryDock send this instruction automatically?
No. The photographer adapts and sends the message; GalleryDock provides the gallery where clients can favorite and comment.
What if a client selects too many images?
Follow the package agreement: ask for a reduced list or explain the approved extra-image option before production begins.
Related resources
Coordinate two decision-makersAdd a clear rule for combining individual favorites into one final list.Explain the decision stagePrevent selection and final retouch approval from being treated as the same action.Plan the complete proofing workflowConnect the message to gallery preparation, comments, confirmation, and delivery.Guide wedding album choicesHelp couples narrow a large wedding gallery into a coherent album set.
Pricing
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- 3 galleries
- 1 GB storage
- Photos & videos
- Image upload: 50 MB
- Video upload: 750 MB
- Your own shop for digital sales
- Sell print products in your shop
- 15% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
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EUR 228 billed yearly. plus VAT
Ideal for photographers who regularly deliver client galleries.
- Unlimited galleries
- 200 GB storage
- Photos & videos
- Image upload: 100 MB
- Video upload: 15 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 10% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
Pro
Monthly
29 EUR
EUR 348 billed yearly. plus VAT
For photographers managing many projects, videos and growing storage.
- Unlimited galleries
- 1 TB storage
- Photos & videos
- Image upload: 100 MB
- Video upload: 30 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 5% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
Send instructions that match the gallery
Prepare the selection settings in GalleryDock, adapt the template to the package, and give the client one clear next step.
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