Client video approval

Client Video Approval Workflow

Present one current cut, define the decision owner, collect scene-specific feedback, close resolved threads, and complete a clear client review round.

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Present one current cut
Define the decision owner
Close the review round clearly

Client video approval decision attached to a timecode in GalleryDock

Quick answer

A client video approval workflow should end with an understandable production decision, not another scattered email thread. Present one clearly named current cut in a private client area and explain what the reviewer is deciding in this round. The client watches the video, pauses at the relevant scene, adds a timecoded comment, and uses the same thread for clarification. The filmmaker keeps unresolved decisions open, marks completed points when the outcome is clear, and receives the submitted feedback as a grouped notification. This creates an operational review record and a clean end to the round. It is not a legal signature, contract amendment, immutable audit trail, or guaranteed formal acceptance. If legal approval is required, use the appropriate separate agreement and retain the necessary records outside this workflow.

Review brief

Define what the client is approving in this round

The reviewer needs a current cut, a clear question, and an explicit decision boundary before playback begins.

Name the current cut

Use a visible project and cut label so the client knows which version is under review and older links are not mistaken for the active decision.

State the review goal

Explain whether the round covers message, structure, scene choice, factual accuracy, branding, or final delivery readiness.

Assign the decision owner

Identify who consolidates the client's position when several stakeholders participate, and set an internal response deadline.

Separate legal acceptance

Use a separate contract or signature process when the project requires binding approval, usage permission, or formal change control.

Scene decisions

Keep each decision attached to the relevant moment

Timecoded threads reduce the work of translating vague notes back into exact scenes.

Pause at the relevant scene

Create the comment at the current playback time instead of describing the location as somewhere near the middle.

Write the requested outcome

State what should change or what decision is needed, including the reason when context helps the filmmaker choose the right edit.

Clarify in the same thread

Ask and answer follow-up questions beside the original note so the scene, concern, and agreed outcome remain together.

Use status deliberately

Keep uncertain or unfinished decisions open and mark them complete only after the intended outcome is clear.

Round closure

Turn reviewed comments into one clear next state

The review round is complete only when participants understand what is resolved, what remains open, and what happens next.

Submit feedback as a group

Send the prepared review after checking the complete set so the filmmaker receives a coherent notification rather than isolated messages.

Resolve duplicate requests

Merge or clarify comments that ask for conflicting outcomes before the edit begins.

Confirm remaining open items

Summarize the few decisions that still need an owner, client answer, asset, or factual check.

State the next handoff

Explain whether the result triggers another revision, a final delivery, or a separate formal approval step.

Mobile client review of a video approval link — Review the current cut on mobileReview the current cut on mobile is illustrated with the existing GalleryDock product view from the German source guide.

Open and completed items in a client video approval workflow — Separate open and completed decisionsSeparate open and completed decisions is illustrated with the existing GalleryDock product view from the German source guide.

Conversation thread for a client video approval decision — Clarify the decision in one threadClarify the decision in one thread is illustrated with the existing GalleryDock product view from the German source guide.

Comparison

Choose the right approval evidence

A production review thread and a legally binding acceptance process serve different purposes.

Approach	Best for	Tradeoff
Timecoded review thread	Scene-specific production decisions	Not a legal signature
Grouped feedback submission	One coherent review round	Requires reviewers to consolidate their notes
Open completed status	Operational follow-up	Does not create an immutable audit trail
Email confirmation	Simple project communication	Can separate the decision from the scene
Formal acceptance document	Contractual or compliance needs	Requires a separate legal workflow

Brand film

Marketing consolidates stakeholder notes, while the brand owner confirms the final message and logo treatment.

Event recap

The client reviews names, sequence, and factual details at precise scenes before the delivery round closes.

Training video

A subject expert resolves content accuracy while the project owner decides whether the cut can move to delivery.

Frequently asked questions

Questions about this workflow

What is a client video approval workflow?

It is a structured review round that presents one current cut, collects scene-specific decisions, clarifies them in threads, and closes completed items.

Is a completed comment a legal approval?

No. It records an operational review status, not a binding signature, contract amendment, or immutable legal acceptance.

How should multiple stakeholders review one video?

Assign a decision owner, collect notes in the shared review area, resolve conflicts, and submit one coherent client position.

Can reviewers comment from a phone?

Yes. The client area supports a mobile review path so participants can watch and add scene-specific feedback without a desktop workflow.

What should happen when the round is complete?

Confirm resolved and open decisions, state the next revision or delivery step, and use a separate formal process if legal acceptance is required.

Related resources

Video approval software for filmmakersEvaluate the complete filmmaker-side review and delivery system.Video production revision workflowOrganize how approved decisions move through the next edit round.Comment on videos with timecodesTeach reviewers the narrow mechanics of scene-specific commenting.Client video feedback toolChoose a clear client-facing review experience.Mobile video review for clientsVerify that the approval path stays understandable on a phone.

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Close the next client review round with a clear decision

Present one current cut, define the review goal, collect scene-specific feedback, and finish with an explicit next state.

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