Name the review version
Include a clear version label and date so later messages refer to the same cut.
Video review workflow
How to Share a Watermarked Video Preview for Client Approval
Share a watermarked video preview for client approval, keep final-master downloads closed, and document one clear approval decision.
- Label the file as a review preview
- Keep final-master access separate
- Record one explicit approval decision
Quick answer
A watermarked video preview lets a client review the overall cut without treating the preview as the final master. Keep the review gallery clearly labeled, limit downloads when the job is still in review, explain what the watermark means, and ask for one explicit approval decision before replacing the preview with the final file. GalleryDock can present the preview and keep client comments beside the work, but it is not a frame-accurate review system and does not create an automatic approval status.
Before sharing
Define what the client is approving
A useful preview request names the file, the review scope, and the decision needed from the client.
Explain the watermark
Tell the client that the mark identifies a review file and will not appear in the approved master.
Set the review scope
State whether the client is reviewing the overall cut, titles, audio, or another defined area.
Choose one decision owner
Ask the client to consolidate internal feedback before sending the final decision.
Gallery setup
Keep preview access and final delivery distinct
The gallery should make it difficult to confuse a protected review file with the finished deliverable.
01
Upload the review export
Use the intended watermarked preview rather than the unprotected final master.
02
Check the client view
Open the shared gallery yourself and confirm the title, media, and access state.
03
Limit downloads when needed
Do not expose final-master download access while the project is still awaiting approval.
04
Send a focused request
Link to the exact preview and ask for approval or one consolidated revision list.
Approval handoff
Close the review with a documented decision
A comment thread is useful evidence, but the workflow still needs one unmistakable final response.
Resolve open comments
Confirm which notes were accepted, declined, or moved to a later version.
Request explicit wording
Ask the decision owner to state that the named version is approved for final delivery.
Verify the master
Check the clean export, audio, duration, and playback before replacing the preview.
Archive the decision
Keep the approved version name and final response with the project record.
Comparison
Video review and delivery states
Use a distinct state for each client decision instead of treating every shared file as final.
| Approach | Best for | Tradeoff |
|---|---|---|
| Watermarked preview | Overall review before final delivery | Not the clean master |
| Private draft link | Controlled access for named reviewers | Still needs clear version labels |
| Frame-accurate review tool | Time-coded production feedback | Not a GalleryDock feature |
| Final gallery | Approved presentation and delivery | Should not contain an unresolved draft |
| Direct file transfer | Known final master handoff | Provides less presentation context |
Wedding film
Ask the couple to consolidate the review before the clean master is released.
Brand film
Name one marketing contact who returns the final stakeholder decision.
Social edit
Identify the platform version so approval of one cut is not mistaken for approval of every format.
Frequently asked questions
Questions about this workflow
Should a client download the preview?
Only if your review process requires it. A controlled gallery view is often enough before final approval.
Does GalleryDock add a video watermark automatically?
Do not assume that. Prepare and verify the intended marked review export before upload.
Can clients leave video comments?
Clients can leave contextual gallery comments, but GalleryDock does not provide frame-accurate or time-coded video review.
Does a comment automatically approve the video?
No. Ask the designated decision owner for an explicit approval of the named version.
When should the clean master be released?
After the agreed feedback is resolved, approval is documented, and the final export has passed your delivery check.
Should the preview and final file use the same name?
Use related but unambiguous version names so the review file cannot be mistaken for the approved master.
Related resources
Build a client video galleryPresent finished and review-ready videos in a structured client space.Send videos to clientsChoose a dependable delivery path for large video files.Resolve conflicting client feedbackTurn multiple stakeholder opinions into one documented decision.Separate selection and approvalKeep different client decisions from collapsing into one unclear confirmation.
Pricing
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- 3 galleries
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- Image upload: 50 MB
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- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
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- Photos & videos
- Image upload: 100 MB
- Video upload: 15 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 10% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
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EUR 348 billed yearly. plus VAT
For photographers managing many projects, videos and growing storage.
- Unlimited galleries
- 1 TB storage
- Photos & videos
- Image upload: 100 MB
- Video upload: 30 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 5% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
Make the review state unmistakable
Use GalleryDock to present the preview clearly, then release the verified master only after one documented approval.
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