Separate proofs from final files
Remove temporary previews and test exports unless they are intentionally part of the delivery. Clients should not have to identify which version is approved.
Online photo delivery
Deliver Photos to Clients Online With Clear Downloads and Access
Deliver final photos through a private client gallery. Organize the collection, control downloads, verify files, and give clients a clear online handoff.
- A client-ready gallery for the final collection
- Download choices aligned with the assignment
- A repeatable release checklist for every job
Quick answer
Online photo delivery is the release stage: the images are final, the access rules are known, and the client should understand exactly what they can view or download. GalleryDock combines a branded gallery with private links, optional password protection, organized media, and configured downloads so photographers can complete the handoff without turning it into a folder-support project.
Delivery starts before publish
The final link should contain only what the client is meant to receive
A professional release is less about pressing send and more about eliminating uncertainty. The gallery name, image set, access, download permissions, and client note should all describe the same final state.
Verify representative downloads
Open files from the delivery path and check quality, filename, orientation, and expected version. A correct source export does not prove that every later handoff step is correct.
Publish access intentionally
Use the gallery’s private link and decide whether the project requires a password. Match access to the sensitivity of the work and the client’s sharing expectations.
Release checklist
Use the same four checks before every client delivery
A short repeatable checklist prevents the most common delivery failures without slowing the studio down. It also gives another team member a clear way to verify the handoff.
01
Confirm the final collection
Compare the gallery against the approved selection and your export list. Check that no duplicate, rejected proof, private test, or missing final image remains.
02
Check organization and presentation
Review the cover, title, image sequence, and any gallery sections. The client should recognize the assignment immediately and navigate it without instructions for your internal folder structure.
03
Test access and downloads
Open the client-facing route, confirm the language and password behavior, and test the download options you intend to provide before sending the link.
04
Send the release message
Tell the client that the collection is final, how downloads work, whether the link may be shared, and how long you intend to keep the gallery available under your service terms.
Control without friction
Clients should see simple choices, not your storage architecture
The photographer may manage originals, exports, backups, and several production versions. The client needs a much simpler experience: open the gallery, recognize the job, view the final work, and download what the agreement includes.
Private link and optional password
A private URL keeps the collection outside normal public navigation. Add password protection when the project or client relationship needs another deliberate access step.
Small or original resolution choices
When both versions are part of your setup, clear resolution options help clients choose between convenient online use and the larger final file without guessing.
A destination clients can revisit
A gallery remains understandable after the first delivery email disappears in the inbox. The visual collection and photographer identity give the link lasting context.
Comparison
Delivery tools solve different parts of the handoff
Choose a gallery when the client should view and understand the final collection, not merely receive a package of bytes.
| Approach | Best for | Tradeoff |
|---|---|---|
| Release notice and a small supporting document | Not reliable for a complete high-resolution collection | |
| Transfer link | A temporary download package | Limited presentation and weak context after expiration |
| Cloud folder | Ongoing shared storage | Exposes folder logic and often requires permission support |
| Physical drive | A specifically contracted offline deliverable | Slow to replace, update, or access from multiple devices |
| GalleryDock delivery gallery | Final viewing, organized access, and configured downloads | The studio must complete the publish checklist first |
Final wedding gallery
Release the complete edited story with a cover, clear browsing, and the download options included in the couple’s package.
Brand photography approval
Give the marketing contact an approved final set that colleagues can review without navigating internal production folders.
Family portrait delivery
Provide one private destination where the family can revisit the photographs and download the final versions you prepared for them.
Frequently asked questions
Questions about this workflow
How can I deliver photos to clients online?
Upload the final set to a private client gallery, verify the presentation and access, configure the intended downloads, and send the client a short release message with the gallery link.
Should I password-protect every client gallery?
Not every assignment requires a password, but it is useful when the images are sensitive, the client requests it, or your access policy calls for an additional protection layer.
What should I test before sending the gallery?
Check the final image set, title, cover, sections, language, private access, password flow if enabled, download options, representative downloaded files, and every client-facing link.
Can clients download original-resolution photos?
GalleryDock can present original-resolution downloads when the photographer enables that option and the files are included in the delivery agreement.
How long should a client gallery stay online?
Set the availability according to your service terms, storage policy, and client promise. Tell the client clearly instead of leaving the retention period ambiguous.
Is an online gallery a backup?
No. A client gallery is a delivery and presentation surface. Photographers should maintain an independent backup strategy for source files and final work.
Related resources
Compare ways to send photosChoose between attachments, transfer links, folders, and a client gallery before building the delivery.Prepare the right image sizesClarify the difference between fast gallery previews and the final files released to the client.Plan private sharingSet expectations for access when clients may forward the gallery to family, colleagues, or stakeholders.
Pricing
Start free and upgrade when you need more.
Free
Free forever
0 EUR
EUR 0 per month
Perfect for sharing your first galleries professionally.
- 3 galleries
- 1 GB storage
- Photos & videos
- Image upload: 50 MB
- Video upload: 750 MB
- Your own shop for digital sales
- Sell print products in your shop
- 15% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
Start free, no credit card required
Base
Monthly
19 EUR
EUR 228 billed yearly. plus VAT
Ideal for photographers who regularly deliver client galleries.
- Unlimited galleries
- 200 GB storage
- Photos & videos
- Image upload: 100 MB
- Video upload: 15 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 10% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
Pro
Monthly
29 EUR
EUR 348 billed yearly. plus VAT
For photographers managing many projects, videos and growing storage.
- Unlimited galleries
- 1 TB storage
- Photos & videos
- Image upload: 100 MB
- Video upload: 30 GB
- Your own shop for digital sales
- Sell print products in your shop
- Only 5% shop fee per sale
- Your own profile in client galleries
- Password-protect client galleries
- Use your own logo as a watermark
- Let clients select images and mark favorites
- Control photo and video downloads
- Embed galleries on your own website
- Hide GalleryDock branding
- Use your own logo in galleries
For regular client delivery
Turn your final export into a client-ready delivery
Use GalleryDock to organize the collection, verify the client-facing experience, and release downloads through one clear gallery link.
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